Invest KOREA

Article 1 (Purpose of the personal information processing)

• ① Invest KOREA collects a minimum amount of personal information to provide services to our clients and resolve their complaints.
• ② The purpose of the processing of the personal information files that are registered and disclosed by Invest KOREA in accordance with Article 32 of the Personal Information Protection Act shall be as follows:

Article 2 (Processing and retention period of the personal information)

• ① During the retention period of the personal information in accordance with the Act or when collecting the personal information from the information player, Invest KOREA shall process and retain the personal information within the processing and retention period that has been consented by the information player.
• ② The processing and retention period of the personal information shall be as follows:

Article 3 (Providing the personal information to the third party)

• 1. When Invest KOREA obtains a separate consent from the information player;
• 2. When there is a special regulation specified under the Act;
• 3. When Invest KOREA clearly recognizes the need to provide the personal information to the third party for the interests of the life, physical body or property of the information player or the third party as the information player or legal representative is in a situation where he cannot express his intention or Invest KOREA cannot obtain prior consent of the information player due to the unclear address;
• 4. When the personal information that is required for statistics and academic research is unrecognizable;
• 5. When the protection committee has reviewed and decided the case where the matters under the jurisdiction defined by a different Act cannot be executed as the personal information has been used for other purposes or has not been delivered to the third party;
• 6. When the information is needed to provide it to foreign governments or international organizations to carry out treaties and other international agreements;
• 7. When it is necessary for investigation of a crime or prosecution;
• 8. When it is necessary for a court to perform its judicial affairs; and
• 9. When it is necessary for executing a punishment, care and custody or protective disposition.

Article 4 (Entrustment of the personal information processing)

• ① Invest KOREA entrusts the following affairs related to the processing of the personal information to smoothly process the personal information:

  Entrustment of the personal information processing : Number,Entrusted affairs,Company Name,Tel.,Hours

  Number	Entrusted affairs	Company Name	Tel.	Hours	Result of inspection on entrusted company
  1	Operation and maintenance of the KOTRA information system	S.G.A Co., Ltd.	070-7308-1004	09:00~18:00	Appropriate
  2	Operation of the customer information center	Transcosmos Korea inc.	02-790-8106	09:00~18:00	Appropriate

• ② When concluding a consignment contract, Invest KOREA specifies matters related to responsibilities such as prohibition of processing of personal information other than the purpose of performing entrusted work, technical and administrative protective measures, restrictions on re-entrustment, management and supervision of the entrusted companies, compensation for damages, etc. in documents, and supervises whether the entrusteed companies handle personal information safely in accordance with the 「Article 26 of Personal Information Protection Act」.
• ③ If there is a change in the content of the entrusted work or entrusted companies, we will disclose such change without delay in this privacy policy.

Article 5 (Rights and duties of the information players and how to exercise them)

• ① An information player shall exercise the following rights in regards to the protection of the personal information at any time:
  • 1. Request for inspection of the personal information
  • 2. Request for correction where there is an error
  • 3. Request for deletion
  • 4. Request for suspension of the processing.
• ② The information player shall exercise his rights in accordance with Section 1 by submitting the document as provided by Annex 8. Enforcement Ordinance of the Personal Information Protection Act via mail, e-mail or fax and Invest KOREA shall respond to the request without delay.
• ③ If the information player of the personal information requests for correction or deletion of his personal information, Invest KOREA shall not use or provide the personal information of the player until such modification or deletion is completed.
• ④ The information player shall present his legal representative or agent to exercise his rights as provided by Section 1. In such case, the information player is required to submit the power of attorney in accordance with Annex 11. Enforcement Ordinance of the Personal Information Protection Act.
• ⑤ The request for suspending the process and inspection of the personal information could be limited in accordance with Article 35.5 and Article 37.2 of the Personal Information Protection Act.
• ⑥ For correction and deletion of personal information, if other Acts stipulate the particular personal information be collected, the information player shall not request for deletion thereof.
• ⑦ When a user rightfully requests to access, correct, delete his/her personal information, or suspend its processing, Invest KOREA will first make sure the individual making the request is the user or his/her legal representative.
  * Provide any identification cards (certificate of resident registration, driver’s license, passport, etc.) to identify himself.
  * If the requested person is the legal representative, any identification cards and power of attorney to identify that he is the legal representative of the information player.
  * [Annex 8. Enforcement Ordinance of the Personal Information Protection Act] Request for inspecting, modifying, deleting and suspending the process of the personal information
  * [Annex 11. Enforcement Ordinance of the Personal Information Protection Act] Power of Attorney
• ⑧ Procedures for inspecting, correcting, deleting and suspending the personal information are as follows:
  

  개인정보파일목록 검색

  • 열람청구
  • 청구 주체 확인 및 개인정보 열람 범위 확인
  • 개인정보 열람 제한사항 확인
  • 열람결정 통지 (허용/제한/연기) - 열람
  • 열람결정 통지(거부)

  • 정정·삭제, 처리정지 청구
  • 청구 주체 확인 및 개인정보 정정·삭제, 처리정지 범위 확인
  • 개인정보 정정·삭제, 처리정지 제한사항 확인
  • 정정·삭제, 처리정지 결과 통지
  • 정정·삭제, 처리정지 제한사항 통지(거절, 타 법령 관련 사항 등)

  

Article 6 (Items for processing the personal information)

Article 7 (Procedures and methods of destructing the personal information)

• A. Procedures
  Any unnecessary personal information and personal information file shall be destroyed in accordance with the below procedure of the inside policy under the responsibility of the person in charge of the personal information.
  • Destruction of the personal information.
    The personal information shall be destroyed without delay from the end date of its holding period.
  • Destruction of the personal information file.
    If the personal information file becomes unnecessary due to the achievement of the processing of the personal information file, abolition of the relevant service and the end of the business, the personal information file shall be destroyed without delay from the day that recognizes the processing of the personal information is no longer needed.
• B. Methods
  • Electronic data shall be destroyed by using technical methods to make it impossible to restore such data.
  • Paper documents that contain the personal information shall be shredded or incinerated.

Article 8 (Measures to secure the safety of the personal information)

• 1. Minimum number of staff in charge of the personal information processing and training Invest KOREA shall designate the minimum number of staff to handle the personal information.
• 2. Restricted access to the personal information
  Invest KOREA shall carry out necessary measures to restrict access to the personal information through empowerment, change and cancellation of access authorities for the database system that processes the personal information. It shall also operate intrusion prevention systems to deny any unauthorized
• 3. Preservation of the access records
  Invest KOREA shall store access records (weblog data, summarized information, etc.) to the personal information data system for at least one year.
• 4. Encryption of the personal information
  The personal information of the users are stored and managed in an encrypted manner. Invest KOREA also implements special security measures including encrypting important data when storing or transferring.
• 5. Installation and periodic updates of computer security programs
  Invest KOREA shall install and periodically update the computer security programs to prevent the personal information from leakage and damage due to hacking or computer viruses.
• 6. Access control of the unauthorized personnel
  Invest KOREA shall operate a separate physical storage facility for its personal information data systems and establish and operate relevant access control procedures.

Article 9 (Persons in charge of personal information protection)

Article 10 (Request for inspection of the personal information)

• ① An information player shall request for the inspection of the personal information in accordance with Article 35 of the Personal Information Protection Act via the following team. KOTRA shall strive to swiftly handle the request of the information player for the inspection of the personal information.
  ※ Department in charge

  • Team : Investment Public Relations Team
  • Officer : Shin Jiin / Assistant Manager
  • Contact : Tel. 02-3460-7842 / E-mail jiin.shin@kotra.or.kr / Fax 02-3460-7840
• Apart from the Team mentioned in Section 1, the information player shall be able to request for the inspection of the personal information via the website(www.privacy.go.kr) of the Privacy Information Protection Portal run by the Personal Information Protection Commission.

Article 11 (Remedies for infringement on rights and interests)

• Personal Information Infringement Report Center (Run by the Korea Internet & Security Agency)
  • Description : Report infringement on the personal information, request for consultation
  • Website : http://privacy.kisa.or.kr
  • Tel : 118 (without area code)
  • Address : (58324) 9 Jinheung-gil, Naju, Jeollanam-do, 3F Personal Information Infringement Notification Center
• Personal Information Dispute Mediation Committee
  • Duties: personal information dispute mediation, collective dispute mediation (civil resolution)
  • Website : http://www.kopico.go.kr
  • Tel : 1833-6972
  • Address: (03171) Level 4, Government Complex Seoul, 209 Sejong-daero, Jongno-gu, Seoul
• SPO Cybercrime Investigation Department: 1301 (http://www.spo.go.kr, cid@spo.go.kr)
• National Police Agency Cyber Bureau: 182 (http://cyberbureau.police.go.kr)

Article 12 (Installing, operating, and refusing installation of automatic data collection tools)

Article 13 (Amendment to the personal information processing policy)

• 2012. 02. 01 ~ 2014. 03. 26 Guidelines
• 2014. 03. 27 ~ 2015. 07. 31 Guidelines
• 2015. 08. 01 ~ 2016. 02. 10 Guidelines
• 2016. 02. 11 ~ 2017. 06. 01 Guidelines
• 2017. 06. 02 ~ 2018. 09. 02 Guidelines
• 2018. 09. 03 ~ 2020. 06. 02 Guidelines
• 2020. 06. 03 ~ 2020. 09. 21 Guidelines
• 2020. 09. 22 ~ 2021. 02. 04 Guidelines
• 2021. 02. 05 ~ 2021. 08. 31 Guidelines
• 2021. 09. 01 ~ 2022. 01. 06 Guidelines

1. Controller

2. Data protection officer

3. How we collect your personal data

4. What type of personal data we have

• Contact information – We may collect contact information including the name of your organisation, job title, and nationality to communicate with you in accordance with the contract, services or any business opportunities.
• Requests/Claim data – We may gather your contact information and details of your comments, requests or any other issues you’ve raised regarding our services.
• Financial data – We may collect your financial data such as bank account number for financial transactions.
• Registration data – Based on the record of your visits to events such as business meetings and exhibitions, we may collect your contact information that includes the name of your organisation, your job title and nationality for our reference to host upcoming events.
• The personal data that we process may include any other personal data that is provided to us during the course of our services.
• When you visit our website, we collect and store information that your browser automatically transmits to us such as IP address, date and time of your access, your browser type, operating system type, and cookie-related data. For more information about our use of Cookies, please see 9. Cookies.
• To provide you with an acceptable service, we may collect your information about dietary which is classed as special category data with your explicit consent.

5. How we process your personal data

• To contact you or communicate with you concerning our services or business administration
• To respond to your requests, inquiries or concerns regarding our services
• To provide international business matchmaking services which may include supporting the business trip and setting up meetings for foreign and Korean companies
• To facilitate the exhibitions, conventions or events and to provide you with information and services associated with the events
• To contact you with regard to business opportunities which we believe might interest you
• To send you our newsletter or information at irregular intervals to inform you about news on our services as well as on the services of our affiliated companies
• To send you surveys with the purpose of requesting your feedback about our events (We send surveys to all event participants instead of specific persons. Participation in surveys is voluntary, not mandatory.)
• To pay a bill or compensation to you

• To ensure our website stays securely by preventing, detecting, mitigating and investigating fraud and security breaches
• To ensure the performance of our website
• To ensure that the content of our website is presented in the most effective manner for you and your computer

6. Legal basis for the processing of personal data

• Where the processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract in accordance with Art. 6 (1) (b) of the GDPR. (i.e. when you register for our services, responding to your request about our services);
• Where the processing is necessary for the legitimate interests pursued by KOTRA or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data in accordance with Art. 6 (1) (f) of the GDPR. (i.e. sending thank you letters or surveys after the event, preventing or detecting security issues);
• Where we have obtained a data subject’s consent to the processing in accordance with Art. 6 (1) (a) of the GDPR. (i.e. sending the newsletters);
• Where the processing is necessary to comply with legal obligations in accordance with Art. 6 (1) (c) of the GDPR.

7. How we share your personal data with others

• KOTRA headquarters in Korea
• Other business partners and Korean companies
• Sponsors, co-organisers and attendees of our events
• External service providers who facilitate or support our events
• External operators of our websites and applications
• Travel agencies or hotels in connection with supporting your business trips
• Korean governments and external examiners if you are appointed as an Honorary Ambassador of Foreign Investment Promotion for Korea
• Law enforcement agencies, courts, government agencies or public authorities, intergovernmental or supranational bodies
• Third parties who are involved in judicial proceedings, in particular, if they submit a legal order, court order or equivalent legal order to us.

8. International transfers of personal data

9. Cookies

10. Security

11. Data retention

12. Your rights

• without giving reasons according to Art. 15 of the GDPR to obtain information about your data stored with us. With the exception of any connection fees charged by your provider, you will not incur any costs as a result of the inquiry;
• to have the data rectified in accordance with Art. 16 of the GDPR;
• to have the data erased in accordance with Art. 17 of the GDPR;
• to obtain from the controller restriction of processing in accordance with Art. 18 of the GDPR;
• to object to the processing for sending newsletters according to Art. 21 (2) of the GDPR;
• to object to other forms of processing of your personal data in accordance with Art. 21 (1) of the GDPR;
• to withdraw any consent to the collection and use of data given to us at any time, without affecting the lawfulness of processing based on consent before its withdrawal in accordance with Art. 7 (3) of the GDPR;
• to receive your personal data in a machine-readable format and to transmit them to another person responsible in accordance with Art. 20 of the GDPR;

13. Links to other websites